CGTMSE Ref. No. (44)/ 4764                                                 April 24, 2017

 

All Member Lending Institutions of CGTMSE
Circular No.127/2017–18
 

Dear Sir/Madam,

Receipt of Annual Service Fee (ASF)/ Annual Guarantee Fee (AGF) through RTGS/NEFT -
Modification in existing procedure

The demands for annual fees for FY 2017–18, to be paid by the Member Lending Institutions of the Trust on all live guarantees as on March 31, 2017, shall be raised by the Trust in another 3 to 4 days time. In this regard, we advise that the Trust has introduced new online payment process for receiving the annual fee payment to enable the Trust to quickly refund the excess payments, if any, made by the MLIs on this account. The proposed new process would cut short inordinate delays experienced by the Trust in receiving the consolidated RP statements from all the zones/controlling offices of the MLIs through their respective HO which, in turn, had slowed down our process in appropriating the entire payment made towards annual fees.

The detailed process to be followed by the concerned office of the MLIs & HOs remitting the annual fee is enclosed.

The respective controlling offices can view the demands for ASF/AGF on the CGTMSE portal. The concerned Zonal/Controlling office will have to allocate the DANs for payment of annual service fee as per the present practice. It may be noted that new payment process would permit Zonal/Controlling offices to modify or cancel the RP No. once the allocation is made to enable it to carry out corrections, if any, before effecting the final payment with a view to ensure that the correct fee is passed on to the Trust. Once the process of allocation, along with the modifications/cancellations, if any, is completed in respect of all the DANs generated for the respective Zonal/Controlling office, system will proceed further & enable MLI for completing "Initiate Payment for all" process.

It may be noted that while process upto allocation of DANs, modifications and cancellations, if any, of RPs, as indicated above, will have to be necessarily completed at the respective Zonal/Controlling office level, the process of "Initiate Payment for all" for all the RPs could be acted upon either by the respective Zonal/Controlling office or by the Head Office of the MLI. While the respective Zonal/Controlling office can "Initiate Payment" for enabling it to effect payment through NEFT/RTGS in respect of whatever RPs generated at any given point of time for credit guaranteed accounts under their portfolio for which due allocation has been done by them, HO will be in a position to view RPs generated by all their zonal/controlling offices and the system would enable HO to make singular payment in respect of all the RPs generated by their different offices by initiating the process of "Initiate Payment for all " & using the export file to Excel or CSV format. HO can pass the payments in batches as well for the RP Nos. visible in the Initiate Payment For All option. Thus, although the option of making payment of annual fees to CGTMSE is available to both i.e. respective Zonal/Controlling office and the Head Office, we suggest that respective HO exercise this option only after duly ensuring that all their Zones/controlling offices have duly completed the process of DAN allocation/RP generation and the same is available to HO for viewing. This will enable HO of the respective MLI to ensure that all its Zonal/Controlling offices have duly allocated all the DANs since non-payment of annual fee for any live account results in termination of guarantee. Please note that once the process of "Initiate Payment" is completed, the users will not be allowed to carry out any modification/cancellation in the allocations done/RP Nos.

Further, once the process of "Initiate Payment for all" is completed, the system will display the Virtual Account Number which is nothing but the Beneficiary Account Number, the IFSC Code and the consolidated RP amount to enable effecting actual payment through NEFT/RTGS. Although, virtual account no. and Amount is already displayed in the Initiate Payment For All option, however, after completion of Initiate Payment option, IFSC code will be generated thus confirming the success of the initiate payment process. While making payments through NEFT/ RTGS from MLIs respective banking portals, please note that the payment shall be successful only if A/c No. (Virtual A/c No.), Amount and IFSC code match exactly as generated by the system after initiating the payment as mentioned above. No short or excess payment shall be accepted by the system. In case of any discrepancy, transaction would be rejected and the amount would be credited back to the account of concerned MLI. Post successful NEFT/RTGS payment from MLI´s banking portal, payment information shall automatically get updated in CGTMSE´s system. Please note that no payment would be made into the existing current account of CGTMSE maintained with IDBI Ltd.

The respective controlling offices of the MLIs & HOs are advised, in their own interest, to verify whether payment made by them has been duly received by CGTMSE and that the annual fee has been appropriated using menu:

Report & MIS –>Application related Report –>CGPAN History

Appropriation of the amount against the corresponding CGPANs in the system might take 3–4 days initially during the start of this new process.

You are requested to make the above payment on or before two months from the demand letter date after which the online payment process mechanism shall be freezed.

The contents of the circular may please brought to the notice of all your offices.

For any queries, you may please contact on 022– 61437806/ 810 or email us at asf@cgtmse.in

 

 Yours faithfully,

Sd/–

Encl.: As above                                                                                                  

(S.S.Bakshee)
General Manager


 


NEFT/RTGS Process Flow Document -

  1. Background:

This document is intended to guide the MLI users to make use of the newly introduced module Receipts Payments –>ASF Payment Through NEFT/ RTGS to facilitate MLIs make payments of Annual Service Fee through NEFT/ RTGS instead of making consolidate/single payments through Head offices only.

The modules has following 06 submodules:

1.1.  Allocate for Live AF DANs: Using this option, MLIs can allocate the Demand Advices (DANs) for live AGF cases, for payment.

1.2.  Allocate for Expired AF DANs: Using this option, MLIs can allocate the Demand Advices (DANs) for expired AGF cases, for payment.

1.3.  Allocate for Live SF DANs: Using this option, MLIs can allocate the Demand Advices (DANs) for Live ASF cases, for payment.

1.4.  Allocate for Expired SF DANs: Using this option, MLIs can allocate the Demand Advices (DANs) for Expired ASF cases, for payment.

A maximum of 200 DANs can be selected in one allocation. For each successful allocation, following informat is generated and displayed on screen:

        • RP No. or PAY_ID

        • Amount and

1.5.  Modify/ Cancel RP No./ PAY_ID: The module have following 04 submodules

      • Modify for live AF DANs

      • Modify for Expired AF DANs

      • Modify for live SF DANs

     • Modify for Expired SF DANs

Using this option, MLI can modify or cancel an already made allocation (by selecting corresponding RP No.)

1.6.  Initiate Payment for ALL: The module have following 04 submodules

      • Initiate for Live AF DANs

      • Initiate for Expired AF DANs

      • Initiate for Live SF DANs

    • Initiate for Expired SF DANs

 

Using the above option, MLI(ZO/RO/Head Offices) can initiate the payment for already made allocations by selecting the corresponding RP Nos./ PAY_IDs. For all RP Nos./ PAY_IDs for which payment is initiated, payment details such as RP No./ Pay_Id, Virtual A/c No., Amount and IFSC Code will be generated. Using this information viz. Virtual A/c No as A/c No. for CGTMSE as beneficiary, Amount and IFSC Code, MLIs can make NEFT/ RTGS payment for respective RP Nos./ PAY_Ids from their respective Banking portals.

 

 

Important Notes:

      • Once the payment is initated for selected RP Nos./ PAY_Ids (as mentioned at 1.6 above), corresponding RP Nos./ PAY_IDs will not be available for modification/ cancellation. So before initiating the payment, please be doubly sure that correct allocations have been made.

      • While making payments through NEFT/ RTGS from MLIs respective banking portals, please note that the payment shall be successful only if correct A/c No. (Virtual A/c No.), Amount and IFSC code match exactly. No short or excess payment will be accepted.

 

  1. Detailed Process along with screen shots is as under:

      • After Login, Goto –>Reciepts Payments-–> ASF Payment Through NEFT/ RTGS.

      • By Clicking the option ASF Payment Through RTGS/NEFT, it will show below listed sub menu:

  1. Allocate for Live AF DANs
  2. Allocate for Expired AF DANs
  3. Allocate for Live SF DANs
  4. Allocate for Expired SF DANs
  5. Modify / Cancel RP NO or PAY_ID
  6. Initiate Payment for All

2.1.  Allocate for Expired AF DANs:

      • By Clicking On ASF Payment Through NEFT/ RTGS & Allocate for Expired AF DANs in sub menu, It will display all the DANs pending for allocation as shown in the following screen:

      • Please select the DANs to be allocated by selecting the corresponding checkbox. (As shown below)

      • At the bottom of the page, total number of DANs selected and Total Amount for the selected DANs is displayed.

      • Press Next button to proceed. System will display following information for the allocation made:

 

      • After successful allocation, please go to Initiate Payment for All to initiate for making payment through NEFT/ RTGS from MLI´s banking portal. After ticking on check box for payment necessary information viz Virtual A/c No, Amount and IFSC Code will generate.

 

2.2.  Modify / Cancel RP NO or PAY_ID:

      • By Clicking On Payment Through NEFT/ RTGS Modify / Cancel RP NO or PAY_ID. , it will show below listed sub menu:

  1. Modify for Live AF DANs
  2. Modify for Expired AF DANs
  3. Modify for Live SF DANs
  4. Modify for Expired SF DANs

 

 

      • After Clicking On, Modify for Live SF DANs, in sub menu. It will display below screen.

 

 

      • It will show all allocated RP numbers along with Virtual A/C and Amount.

      • If you want to completely delete RP No. i.e. Select that particular RP number by ticking the checkbox. (as shown above) and press Submit button. This will delete the RP No and de-allocate corresponding DANs with following message on the screen:

      • If you want to modify an allocation by deleting one or more allocated DANs to the particular RP No., click on the RP number Link to display all the allocated DANs as shown below:

 

 

      • Select the DAN(s) to be cancelled or de–allocated by ticking the checkbox. If all the DANs are selected for de-allocation/ cancellation, complete RP No. will be cancelled/ de–allocated. Click on Save Button to proceed. It will give success message like Below

2.3.  INITIATE PAYMENT for ALL:

      • By Clicking On Payment Through RTGS/NEFT –>Initiate Payment for ALL, it will show below listed sub menu:

  1. Initiate for Live AF DANs
  2. Initiate for Expired AF DANs
  3. Initiate for Live SF DANs
  4. Initiate for Expired SF DANs

 

 

 

 

      • By Clicking On sub menu, it will display following screen with all allocated RP Numbers:

 

 

      • Select particulate RP Nos./ PAY_IDs for which payment is to be initiated, by ticking the checkbox. Click on Next button to proceed. System will display and cautious message as shown below.

       

      • IF you want to proceed, click on OK otherwise click on Cancel.

      • With click of OK, System displays success message along with RP No., Virtual A/c No., Amount and IFSC Code for selected RP Nos. as displayed below:

 

      • You may take a print of this or copy and paste in an Excel sheet. The option for export the report to Excel or CSV is also available. This information viz. Virtual A/c, Amount and IFSC Code may be used to make NEFT/ RTGS payments from MLI banking portals.

Alternatively MLI may upload the excel or Csv file in their system to process the payments automatically for respective virtual A/c numbers.

      • Payment shall be successful only if Virtual A/c, Amount and IFSC Code match exactly. So please be careful while entering the same while making payment from your banking portal.

      • Post successful NEFT/ RTGS payment from MLI´s banking portal, payment information shall be automatically get updated in CGTMSE´s system.